Key Phrases to Use in a Resume – 2025

Why Using Key Phrases in Your Resume Matters

The job market is more competitive than ever. With hundreds of applicants eyeing the same role, standing out isn’t just about experience—it’s about how you present it. That’s where key phrases to use in a resume come into play.

Hiring managers typically spend about 6–7 seconds scanning a resume. During that tiny window, your resume must speak volumes. The right words—especially impactful, relevant, and industry-specific phrases—can be your ticket to the “yes” pile.

From years of resume consulting and hiring experience, one thing is clear: recruiters don’t just read—they scan for keywords. Applicant Tracking Systems (ATS) also filter resumes based on those very same keywords. That’s why using key phrases is not only important but essential.

So whether you’re an entry-level graduate, a mid-career professional, or a seasoned executive, let’s dive into the smart, effective language that opens doors.

Including strong key phrases in your resume can help you stand out to hiring managers and Applicant Tracking Systems (ATS). Here are some impactful phrases to use, categorized by section:

1. Professional Summary / Objective

• Results-driven [Job Title] with [X] years of experience in [Industry/Field].

• Skilled in [Key Skill] with a proven track record of [Achievement].

• Highly motivated [Profession] seeking to leverage expertise in [Skill] at [Company].

2. Work Experience / Achievements

• Action Verbs:

  • Spearheaded | Optimized | Streamlined | Led | Managed | Developed | Executed | Increased | Reduced | Resolved

• Impactful Phrases:

  • Increased revenue/sales by [X]% through [Strategy].

  • Reduced costs by [X]% by implementing [Initiative].

  • Improved efficiency by [X]% by [Action].

  • Led a team of [X] to achieve [Result].

  • Developed and executed [Project/Strategy] resulting in [Benefit].

3. Skills Section

• Technical Skills:

  • Proficient in [Software/Tools], [Programming Languages], [CRM Systems].

  • Expertise in [Data Analysis], [Project Management], [SEO/SEM].

• Soft Skills:

  • Strategic Planning | Problem-Solving | Team Leadership | Communication | Time Management

4. Certifications & Education

• Certified in [Certification Name] – [Issuing Organization] (Year).

• [Degree] in [Field] – [University Name] (Year).

5. Additional Sections (Projects, Volunteer Work, Languages)

• Collaborated on [Project Name], achieving [Result].

• Fluent in [Language] – [Proficiency Level].

Tips for Using Key Phrases:

✔ Tailor them to the job description.
✔ Use quantifiable achievements (numbers, percentages).
✔ Avoid clichés like “hardworking team player” without context.

What Are Key Phrases in a Resume?

Understanding Resume Keywords and Action Verbs

Key phrases in a resume refer to specific words or short expressions that highlight your skills, accomplishments, and qualifications. These include:

• Power words (like “led”, “accelerated”, “developed”)

• Industry-specific jargon (such as “agile methodology” or “data-driven insights”)

• Soft skills with impact (like “collaborative leadership”)

• Quantifiable achievement statements (“increased revenue by 25% in Q2”)

Key phrases serve two main purposes: they catch a recruiter’s eye and help your resume pass through ATS filters.

Why These Words Make a Difference

Employers often use software to sort resumes before a human ever sees them. If your resume doesn’t have the keywords they’re looking for, you might be disqualified before you get a chance. Even if your experience is a perfect match.

Using key phrases to use in a resume strategically improves your chances of being noticed, interviewed, and ultimately hired.

Top 15 Key Phrases to Use in a Resume That Impress

1. “Results-Oriented Professional With a Proven Track Record”

This phrase screams success. It signals that you’ve achieved measurable outcomes. Recruiters love numbers and performance-based results.

2. “Strong Communication and Interpersonal Skills”

Soft skills matter, especially in collaborative roles. This phrase works well when paired with a real-world example of how your communication made an impact.

3. “Led Cross-Functional Teams”

If you’ve worked across departments or roles, show it off. Employers want team players who can bring people together and get things done.

4. “Increased Efficiency by X%”

Whenever you can quantify an achievement—do it. Numbers catch attention, and this phrase shows that you bring value.

5. “Expertise in [Your Field or Tool]”

Be specific: “Expertise in cloud computing”, “Expertise in data analysis”, or “Expertise in Adobe Creative Suite”—tailor it to the job description.

6. “Delivered Projects On-Time and Under Budget”

For project managers, IT specialists, and business analysts, this is gold. It shows you’re dependable, organized, and budget-conscious.

7. “Implemented [New System or Process]”

Employers love initiative. If you improved how something was done, say so—this phrase shows leadership and problem-solving.

8. “Customer-Centric Approach”

Especially valuable in service, sales, and product roles, this phrase tells employers you prioritize user satisfaction and experience.

9. “Achieved Recognition for [Achievement]”

Don’t be shy! Whether you earned “Employee of the Month” or a customer service award, add it.

10. “Adapted Quickly to Changing Priorities”

In today’s fast-paced world, flexibility is a strength. This phrase works well in resumes for startups or dynamic industries.

11. “Data-Driven Decision Making”

Perfect for roles in analytics, finance, or strategy. This phrase signals that you make choices based on facts, not just feelings.

12. “Collaborated With Stakeholders to Drive Results”

Teamwork + action = powerful combo. This phrase demonstrates influence and cooperation at higher levels.

13. “Resolved [Issue] Resulting in [Outcome]”

This phrase structure is excellent for support or operational roles. It highlights problem-solving with a clear result.

14. “Delivered Consistent Performance Above Expectations”

You’re showing off your consistency here—not just a one-hit wonder.

15. “Mentored and Trained New Team Members”

Leadership isn’t just about managing—it’s about developing others. This phrase gives your resume a people-centered edge.

Examples of Key Phrases to Use in a Resume

Let’s walk through two examples that put these phrases into real-life use.

Marketing Manager Resume Example (with Key Phrases)

Summary:
Results-oriented marketing professional with a proven track record of increasing brand awareness by 30% through data-driven campaigns. Expert in SEO, Google Ads, and CRM platforms. Known for a customer-centric approach and effective cross-functional team leadership.

Experience:

• Led cross-functional teams in launching a $500K product campaign, delivering it on-time and under budget

• Implemented automated email workflows, increasing engagement rates by 25%

• Recognized with “Top Performer” award in Q3 2024

IT Project Manager Resume Example (with Key Phrases)

Summary:
Adaptable IT project manager with expertise in cloud migrations, stakeholder collaboration, and Agile methodologies. Delivered projects under budget, improving efficiency by 40%.

Experience:

• Delivered five cloud migration projects on-time and under budget

• Collaborated with stakeholders across departments to implement new ITSM tool

• Mentored junior project coordinators, boosting team capability by 20%

Where to Use Key Phrases in a Resume

In the Resume Summary or Objective

This is your opening pitch. Use 2–3 key phrases to summarize who you are and what you bring.

Throughout the Work Experience Section

Each bullet point should lead with an action verb and highlight a result or responsibility using powerful language.

In the Skills Section

Include a mix of technical and soft skill keywords that reflect the job description.

In the Cover Letter

Yes, cover letters matter. Reusing key phrases here shows alignment with the job and reinforces your resume’s message.

How to Find the Right Key Phrases for Any Job

Use the Job Description as a Map

Recruiters give away their criteria in job ads. Scan the posting for frequently used words—especially in the responsibilities and qualifications sections.

Tailor Your Resume for Each Application

One-size-fits-all resumes don’t work. Each version should reflect key phrases pulled directly from the job ad.

Leverage Tools and Resume Scanners

There are tools that can help you compare your resume to a job ad and find missing keywords. These insights are gold!

Key Phrases to Use in a Resume for Different Roles

Here’s a breakdown by profession:

Current Topic: Key Phrases to Use in a Resume

Let’s reinforce how crucial these phrases are by circling back to our current topic—key phrases to use in a resume. Every phrase you choose helps build your story. The right words are your resume’s secret weapon. They provide not just clarity, but credibility. Use them to connect your experience to your potential employer’s expectations.

FAQs

How many key phrases should I include in my resume?

Use 10–15 strategically placed key phrases. Don’t overstuff; make sure each is relevant and adds value.

Can I reuse the same phrases in different job applications?

Yes, but tailor them to each job. Adapt your phrases based on the job description to stay relevant.

Where can I find the best key phrases for my field?

Job descriptions, LinkedIn profiles of professionals in your industry, and industry-specific resume guides are all great sources.

Will using key phrases help me get past applicant tracking systems?

Absolutely. ATS software often screens for specific keywords. Including them boosts your chances of making it to a human reviewer.

Should I focus more on hard skills or soft skills?

Both matter. Hard skills show you can do the job, and soft skills show you’ll fit in well. Balance them based on the role.

Can I make up achievements just to include key phrases?

Never fabricate achievements. Instead, dig deep into your actual experience—you likely have more wins than you think!

Your resume is like your superhero origin story for potential employers, right? It needs to pack a punch and immediately show them why you’re the awesome candidate they’ve been searching for. One way to do this is by strategically weaving in powerful key phrases to use in a resume. These aren’t just random words; they’re carefully chosen terms that highlight your skills, accomplishments, and the value you can bring to a company. Think of them as signals that tell recruiters, “Hey, this person gets it, and they’ve got what we need!”

Why are these key phrases to use in a resume so important, you ask? Well, for starters, many companies use Applicant Tracking Systems (ATS) to sift through the mountain of resumes they receive. These systems scan for specific keywords and phrases that match the requirements of the job description. If your resume doesn’t include these crucial terms, it might not even make it to a human eye! Beyond the robots, using strong key phrases to use in a resume also helps human recruiters quickly identify your relevant experience and skills. It’s about making it easy for them to see the connection between your background and what they’re looking for. So, let’s dive into some of these game-changing phrases, shall we?

Highlighting Your Achievements with Action Verbs

Instead of just listing your responsibilities, you want to showcase what you actually achieved. This is where strong action verbs come into play. Think beyond generic terms like “responsible for” or “assisted with.” Instead, use dynamic verbs that demonstrate your impact. For example, instead of saying “Responsible for managing social media accounts,” try “Spearheaded social media strategy, increasing engagement by 25%.” See the difference? It’s much more impactful!

Here are a few more examples of powerful action verbs you can incorporate as key phrases to use in a resume:

• Leadership: Led, mentored, directed, supervised, guided, coached, initiated, pioneered.
• Problem-Solving: Resolved, solved, addressed, overcame, identified, analyzed, diagnosed.
• Communication: Communicated, presented, collaborated, negotiated, liaised, articulated, influenced.
• Results-Oriented: Achieved, delivered, exceeded, improved, increased, reduced, generated, optimized.
• Technical Skills: Implemented, developed, designed, programmed, configured, maintained, tested.

When you use these action-oriented key phrases to use in a resume, make sure to follow them up with quantifiable results whenever possible. Numbers and data speak volumes and provide concrete evidence of your capabilities. For instance, instead of “Improved customer satisfaction,” try “Improved customer satisfaction scores by 15% within six months.”

Showcasing Your Skills and Competencies

Another crucial aspect of crafting a compelling resume is effectively highlighting your skills and competencies. This goes beyond just listing software you know; it’s about showcasing the abilities that make you a valuable asset to a team. Think about the specific skills mentioned in the job description and try to incorporate relevant key phrases to use in a resume that demonstrate your proficiency in those areas.

For technical roles, this might include specific software proficiencies, programming languages, or technical certifications. For other roles, it could involve soft skills like project management, strategic planning, customer service, or data analysis. Instead of simply stating “Proficient in Microsoft Excel,” you could say “Advanced data analysis skills using Microsoft Excel, including pivot tables and VLOOKUP.”

Consider using phrases like:

• “Proven ability to…”
• “Expertise in…”
• “Skilled in…”
• “Proficient in…”
• “Demonstrated success in…”

Remember to tailor these key phrases to use in a resume to each specific job you’re applying for. One-size-fits-all resumes are rarely effective. Take the time to analyze the job description and identify the key skills and qualifications the employer is seeking. Then, make sure your resume clearly demonstrates that you possess those attributes using strong and relevant language.  

Quantifying Your Impact with Numbers

We touched on this earlier, but it’s worth emphasizing again: numbers are your friend! Whenever possible, quantify your achievements and responsibilities. Instead of saying “Managed a large team,” try “Managed a team of 15 direct reports.” Numbers provide concrete evidence of your experience and make your accomplishments more tangible and impressive.

Think about how you can incorporate numbers into different sections of your resume. Did you increase sales by a certain percentage? Did you manage a budget of a specific size? Did you streamline a process that resulted in cost savings? These are all opportunities to use numbers to strengthen your resume and make those key phrases to use in a resume even more impactful.

Here are some examples of how to quantify your impact:

• “Increased sales revenue by 20% year-over-year.”
• “Managed a project budget of $500,000, delivering it on time and under budget.”
• “Reduced customer complaints by 15% through proactive problem-solving.”
• “Trained 10 new team members, resulting in improved team performance.”

By using numbers, you’re not just telling employers what you did; you’re showing them the tangible results of your efforts. This makes your resume much more compelling and helps you stand out from the competition.

Using Industry-Specific Jargon (Judiciously!)

Depending on the industry and the specific role you’re applying for, incorporating relevant industry-specific jargon can be beneficial. It shows that you understand the field and speak the language. However, it’s crucial to use this jargon judiciously. Avoid overly technical terms or acronyms that someone outside the specific niche might not understand. You want to demonstrate your expertise without alienating the reader.

Think about the keywords and phrases that are commonly used in the job descriptions you’re targeting and within the industry itself. These can be valuable key phrases to use in a resume. However, always balance this with clear and concise language that is easy for anyone familiar with the field to understand.

Tailoring Your Resume with Keywords from the Job Description

This point cannot be stressed enough: tailor your resume to each and every job application. Don’t just send out the same generic resume for every role. Take the time to carefully read the job description and identify the key skills, qualifications, and responsibilities the employer is looking for. Then, strategically incorporate those keywords and key phrases to use in a resume throughout your document, especially in your skills section and experience bullet points.

This shows the employer that you’ve taken the time to understand their needs and that you possess the specific attributes they’re seeking. It also helps your resume get past those initial ATS scans. The more closely your resume aligns with the language used in the job description, the better your chances of getting noticed.

Crafting a Powerful Summary or Objective Statement

The summary or objective statement at the top of your resume is your first impression. It’s a brief overview of your key skills, experience, and career goals. Make it count by using strong key phrases to use in a resume that immediately grab the reader’s attention and highlight your most relevant qualifications.

For a summary statement (typically used for those with more experience), focus on your key accomplishments and the value you can bring to the employer. For an objective statement (more common for entry-level candidates or those changing careers), clearly state your career goals and how your skills align with the position.

Example of a strong summary:

“Highly motivated and results-oriented marketing professional with 8+ years of experience in developing and executing successful digital marketing campaigns. Proven ability to increase brand awareness, drive lead generation, and improve customer engagement. Expertise in SEO, SEM, social media marketing, and email marketing. Seeking to leverage my skills and experience to contribute to the growth of a dynamic organization.”  

Notice how this summary uses several powerful key phrases to use in a resume, such as “results-oriented,” “proven ability,” “increase brand awareness,” “drive lead generation,” and lists specific areas of expertise.

Proofreading Meticulously

Finally, no matter how strong your key phrases to use in a resume are, they won’t have the desired impact if your resume is riddled with typos and grammatical errors. Proofread your resume meticulously before submitting it. Ask a friend or family member to review it as well, as fresh eyes can often catch mistakes you might have missed. A polished and error-free resume demonstrates attention to detail and professionalism, which are crucial qualities in any job seeker.

By strategically incorporating these powerful key phrases to use in a resume and ensuring your document is well-written and error-free, you’ll significantly increase your chances of landing that dream interview. Good luck!

Conclusion

Crafting a resume isn’t just about listing what you’ve done—it’s about framing it in a way that resonates. The key phrases to use in a resume can transform an average document into a compelling pitch. They make your experience measurable, your skills relatable, and your accomplishments unforgettable.

Use the tips above to craft a resume that gets noticed. Speak the language of hiring managers. After all, you’re not just looking for a job—you’re presenting yourself as the perfect fit.

Whether you’re a fresh grad or an experienced professional, let your resume speak powerfully for you. Start using these key phrases today—and watch your job search results transform.